Bylaws and Articles
Bylaws set out your mission and purpose and describe clear process for making policy decisions. They also prevent harm to your group, by providing a legal framework to ensure good decision-making processes. Bylaws are a basis for conducting business.
Bylaws are a framework, not a detailed procedure manual. Bylaws should define:
- Board meeting's schedule
- The process for calling a special meeting
- The powers of the board
- The actions the board may take, and the majority required to take those actions
- The duties of the officers of the board
- A conflict-of-interest statement
- An indemnification statement, for organizations carrying Directors and Officers insurance coverage
- Provisions for the removal of board members
- Provisions for dissolving the board
Contributed by: Progeria Research Foundation
With regard to international chapters, after much research I have concluded that there really isn’t a way to officially, legally create international chapters unless it’s in England or another country that has their own set of regulations by which you formalize the relationship. So we decided to call these groups “International Partners” so that their standing is elevated from volunteer or supporter (which may psychologically empower them to be more active and have more “clout” in their communities) but not try to fit them into the chapter mold given the geographical difficulties.
These guidelines are similar to the US chapter ones I posted, with some text omitted due to the inability to regulate from afar. I welcome comments, suggested edits, etc.
You might also look at International Offices.
Chapters and Bylaws:
Conflict of Interest:
- Guidelines for Preparing a Conflict of Interest policy
- Sample Conflict of Interest Policy
- Sample Conflict of Interest
Good Board Practices
In general, boards of nonprofit organizations are usually not paid a salary for their work with the group. Expenses associated with the group's public awareness programs and research or medical programs may be paid or reimbursed by the organization.
For individual and family confidentiality, the organization's patient listing/database is not released except in explicitly permitted ways (such as a contact list for and of members themselves).
The group and members of the board of directors and advisory boards must be sensitive to any appearance of conflict of interest. Signing a conflict of interest form each year is a good idea for all board members.
Articles of Organization
Articles of organization (also called articles of incorporation) are listed in a short document (two to three pages) containing the following information:
- Name of the corporation
- Duration of the corporation
- Purposes for which the corporation is formed
- Provisions for conducting the internal affairs of the organization
- Names and addresses of the incorporators
- Names and addresses of the initial Board of Directors
- Address of the initial registered office and name of initial registered agent of the corporation
- Provision for distribution of assets of the corporation on dissolution
In order to satisfy the IRS, the articles of organization must specify an appropriate organizational purpose, dedication and beneficiary. Therefore it is probably safest and easiest to use the IRS sample articles of organization in IRS Publication 557. Publication 557 is the instructions for completing Form 1023, "Application for Recognition of Exemption Under Section 501(c)(3) of the Internal Revenue Code."
If your organization is incorporated, the IRS wishes to see articles of organization that have been approved and dated by an official of the state in which the group is incorporated. Unincorporated associations may send copies of their organizing documents with a written declaration of their adoption. Articles of organization may be interpreted differently depending on the state in which your organization resides. The Management Assistance Program for Nonprofits offers a collection of resources for learning more about state laws governing specific issues (online version links). Also see the IRS Charities page (online version links) for more information.